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Pursuant to 119.12 (2), F.S., the custodian of public records is Hampton Peterson, 561.355.2996.

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The Clerk & Comptroller’s Procurement Department provides centralized guidance and oversight for the procurement of goods and services to ensure efficient, transparent procurement at the most competitive quality and price for the benefit of Palm Beach County residents.

The procurement policy provides the guiding principles for the procurement of goods and services by the Clerk & Comptroller for both Clerk employees and vendors. 

The key principles outlined in the procurement policy are:

  1. All procurement requires an approved purchase order.
  2. Pertinent pricing documentation ie: price list, contract, quote(s), etc. must be provided prior to the approval and issuance of a purchase order.
  3. Contract requirements.
  4. Vendors must be registered with the Clerk’s office.
Vendor Registration

All vendors must be registered prior to the procurement of any goods or services. To register, download the registration package and IRS Form W-9 and follow the instructions to submit it to the Clerk & Comptroller's office.

Once the completed package has been received, reviewed and approved by the Accounts Payable Group, all necessary parties will be notified.

Vendor Registration Package

PDF | File Size: 267 kb


IRS Form W-9

PDF | File Size: 128 kb


A separate contract policy provides guidance for procurement requests requiring a formally executed contract.

We appreciate your cooperation in following these policies and look forward to fostering a positive business relationship with your organization.

Business Opportunities

The Clerk & Comptroller posts business opportunities online, including Invitations to Negotiate, Requests for Proposals and Requests for Quotations.

Public Funds

Contact Information

(561) 355-2996
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Policies are in PDF format and require the free Adobe Reader.